Job Description

About the Role

The Human Resources Coordinator provides administrative support to the HR team - Director, Human Resources and HR Generalists, to include front office operations, process control and file maintenance (electronic and paper.) Serves as first point of contact to visitors, applicants and staff either in person, phone, video, or electronic communications. Provides information and assistance for a broad range of HR related functions. Assists with projects and process as needed, such as scheduling appointments and coordinating events, generating reports, conducting onboarding appointments, data entry and maintenance in various systems. Produces and manages employee IDs and access controls.

Maintenance/Tracking - Responsible for monitoring the tuition assistance program, running and auditing monthly reports, check requests, employee ID badges and parking passes, employee files, electronic PAFs, bi-weekly payroll reports and adjustment sheets, LMS administrator responsibilities and other administrative support to the IPM HR team.

• Recruitment – Assists with phone screens, Coordinates new hire process, scheduling employees for orientation, working in our talent portal, iCIMS to ensure reference checks are running, completing background checks and drug screening, uploading new hire data from ATS to HRIS, obtaining required documents and verifications.
• Orientation and Onboarding – Responsible for working with Sr HR Generalist in providing orientation and onboarding for new employees (i.e., scheduling orientation, conducting orientation, arranges office space, etc.)
• Regulatory – Responsible for ensuring new employee I9 process is in compliance and responsible for follow up and follow through on all compliance hotline calls.
• Employee Relations and Engagement - Demonstrates the ability to assist employees, management, applicants and visitors in a friendly and courteous manner and answers questions and/or refers to appropriate person as needed.  Policy, procedure and employee handbook interpretation and guidance to staff.
• Miscellaneous Responsibilities including but are not limited to building reports and sorting data, preparing presentations as needed, pulling payroll and working with the payroll team to process payroll bi-weekly. 
• Performs other duties as assigned/required

Education : Bachelor’s Degree in business or healthcare related field is required but in lieu of college degree candidate must possess a minimum of 5 years Human Resources experience. High School or GED is required. PHR, SPHR, SHRM-CP, SHRM-SCP OR CHHR certifications preferred.

Work experience : Minimum of 1-3 years’ experience in Human Resources field preferably in a healthcare environment.

Knowledge, Skills & Abilities: Proficiency with MS Office, Excel, Word, PowerPoint to include email, spreadsheets, database entry. Experience with HRIS System(s) desired (e.g. LAWSON). Must possess oral and written communication skills ability to multi-task with accuracy and attention to detail. Working knowledge of employment law (federal, state and local). Requires the ability to work independently under general instructions on a wide variety of special projects, completing assignments within deadlines with a high degree of accuracy.  

Interpersonal Skills : Interpersonal skills to foster a collaborative environment. Promotes mutual respect and professionalism in working relationships. Strong customer relations/customer complaint resolution skills required. Must maintain high level of confidentiality.

As an IPM employee you will be part of a first class organization offering:

A Challenging and rewarding work environment
Competitive Compensation & Generous Paid Time Off
Excellent Medical, Dental, Vision and Prescription Drug Plans
401(K) with company match

and much more!

Independence Shared Services is not accepting unsolicited assistance from search firms for this employment opportunity.  Please, no phone calls or emails.  All resumes submitted by search firms to any employee via email, the Internet or in any form and/or method without a valid written search agreement in place for this position will be deemed the sole property of Independence Shared Services.  No fee will be paid in the event the candidate is hired as a result of the referral or through other means.

About Universal Health Services

One of the nation’s largest and most respected providers of hospital and healthcare services, Universal Health Services, Inc. (UHS) has built an impressive record of achievement and performance. Growing steadily since its inception into an esteemed Fortune 500 corporation, annual revenues were $13.4 billion in 2022. During the year, UHS was again recognized as one of the World’s Most Admired Companies by Fortune; and listed in Forbes ranking of America’s Largest Public Companies. Headquartered in King of Prussia, PA, UHS has approximately 94,000 employees and continues to grow through its subsidiaries. Operating acute care hospitals, behavioral health facilities, outpatient facilities and ambulatory care access points, an insurance offering, a physician network and various related services located all over the U.S. states, Washington, D.C., Puerto Rico and the United Kingdom.

We believe that diversity and inclusion among our teammates is critical to our success.

EEO Statement

All UHS subsidiaries are committed to providing an environment of mutual respect where equal employment opportunities are available to all applicants and teammates. UHS subsidiaries are equal opportunity employers and as such, openly support and fully commit to recruitment, selection, placement, promotion and compensation of individuals without regard to race, color, religion, age, sex (including pregnancy, gender identity, and sexual orientation), genetic information, national origin, disability status, protected veteran status or any other characteristic protected by federal, state or local laws. We believe that diversity and inclusion among our teammates is critical to our success.

Notice

At UHS and all our subsidiaries, our Human Resources departments and recruiters are here to help prospective candidates by matching skillset and experience with the best possible career path at UHS and our subsidiaries. We take pride in creating a highly efficient and best in class candidate experience. During the recruitment process, no recruiter or employee will request financial or personal information (Social Security Number, credit card or bank information, etc.) from you via email. The recruiters will not email you from a public webmail client like Hotmail, Gmail, Yahoo Mail, etc. If you are suspicious of a job posting or job-related email mentioning UHS or its subsidiaries, let us know by contacting us at: or 1-800-852- 3449

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