Admin Assistant/Office Coordinator to Investment Firm in Boston, MA Job at BCL Search, Boston, MA

YUJMbzJvTng3aHIybGRBc08zUjR3VWFlRFE9PQ==
  • BCL Search
  • Boston, MA

Job Description

Our client, an Investment firm, is looking to hire an Administrative Receptionist/Office Admin to provide support to their growing team, in their Boston office. In this role you will be responsible for the Boston office administration and will work closely with the Operations Team to provide support for the Investment Banking Department. You will be working on an array of tasks across a range of administrative functions and other operations initiatives. In this fast-paced role, projects will vary throughout the week, and often throughout the day. You will have the opportunity to explore various administrative and other operational avenues and learn new software, laying the groundwork for solid experience in financial services operations. This is a growing firm and the candidate must have also have a team-player mentality and excellent interpersonal skills. 

RESPONSIBILITIES: 
  • Front desk reception, including: friendly and courteous greetings to visitors and staff, answer incoming company telephone calls, transferring of calls to appropriate parties, taking messages as needed or troubleshooting calls professionally and appropriately
  • Meet and greet visitors in a professional business-like manner
  • Coordinate in-office meetings, greeting and assisting clients and ordering/serving catering as needed
  • Assist with office tasks such as sorting, scanning, copying, emailing, filing, preparing reports and organization of documents
  • Receive, open, and distribute all mail
  • Manage inventory of supplies and collateral and place orders accordingly
  • Maintain day-to-day vendor relationships (i.e. building management, copier, etc.)
  • Assist upper management with travel, scheduling and expense reporting
  • Support and collaborate with other administrative professionals and assist Management and Staff with administrative/operational tasks as requested
  • Ensure the office is presentable at all times
  • In many cases, you may be asked to handle sensitive or confidential information - In this case, you must exercise confidentiality, restraint and tact.
  • Maintain systems that enable the firm to operate efficiently (i.e. data entry, updates to internal systems, lead tracking in our customer relationship management (CRM) tool)
  • Assist teams in assembling pitchbooks and gathering collateral
  • Provide conference and event support, including planning, managing invitation lists and RSVPs, shipping marketing materials, event set up and breakdown, etc.
REQUIREMENTS: 
  • Bachelor’s degree preferred
  • Proficiency in Microsoft Word, Excel, Outlook and PowerPoint required
  • Working knowledge of Salesforce.com is a plus
  • Excellent interpersonal, verbal and written communication skills
  • Detail-oriented and well organized
  • Enthusiastic, self-motivated personality
  • Ability to toggle between a fast-paced environment and a quiet, project-focused setting
  • Ability to work in a team environment and to independently manage multiple projects
  • Ability to complete administrative tasks with accuracy and meet required deadlines
  • Ability to follow instructions and remain committed to working until task/goal is completed
  • Ability to problem solve and propose solutions
  • Ability to adapt to frequent changes, unexpected events and to manage competing demands
  • Willingness to learn the middle market investment banking industry
  • Ability to quickly learn in-house database and systems applications
  • Ability to travel as may be required (5%)
  • Reliable attendance and punctuality is critical to successful performance in this role 
SALARY: 
$46-55K base (DOE) + discretionary bonus + benefits 

HOURS: 
8:30am-5:30pm + flexibility for OT as needed

#IND1

Job Tags

Similar Jobs

Wits Solutions Inc

Law Clerk Job at Wits Solutions Inc

 ...into OGC databases. Processes Touhy requests and tort claims into the shared network. Redacts privileged, confidential, and law enforcement sensitive information within a document. Conducts legal research and writing, prepares responses to discovery and... 

DTC Job

E-commerce Video Editor Job at DTC Job

 ...Responsibilities: # Craft attention-grabbing video content optimized for our e-commerce channels, including product pages, social media ads, and email campaigns....  ...responsiveness and A/B testing. # Bachelors degree in film production, multimedia, marketing, or a related... 

Vertiv Co.

Business administrator Job at Vertiv Co.

 ...SUMMARY ~ This position is responsible for specific day to day business activities of the service center, including but not limited...  ...is complete. May include Intermediate-level Network Administrator responsibilities, such as user set-ups, back-up restorations,... 

Providence Health & Services

CNA Job at Providence Health & Services

 ...Providence Brookside Manor - Hood River The CNA performs basic nursing care functions and...  ...Required Qualifications: Coursework/Training: Completed or currently participating in a...  ...right to work in surroundings that are free from all forms of unlawful discrimination... 

Christian Living Communities

Chaplain Job at Christian Living Communities

Christian Living Communities (CLC) | Cappella Living Solutions (CLS) are dedicated to and known for shattering the stereotypes of aging services. Our team is revolutionizing senior living communities by breaking down barriers and embracing the wisdom, experience and...